Setting up Outlook on your PC is not as hard as it seems. For this tutorial, we are going to specifically focus on installing Outlook 2016. If you have a previous version you may need to uninstall it. Your steps will also differ if you are working on a Mac, and you will need to at least be running Windows 7,8 or 10.
Running Office 365 or Office 2013?
Then, you’re in luck. Setting up the latest version of Outlook is a straightforward process, and you will not need to uninstall anything.
Simply go to File > Office Account > Update Options > Update Now
Using Office for the first time on your PC?
If this is the first time you are using Office, you will need to install it on your PC first using the unique product key you were provided with. You can learn more about how to do that here. Once you have done that, return to this tutorial.
Before you go further, you need to determine what kind of account you have. Remember that Microsoft Outlook supports multiple account types such as Microsoft Exchange Server, POP3, IMAP, and Outlook.com (formerly Hotmail). Some of these options will require an exchange account, which you will need to discuss with your company or internet service provider.
By navigating to File > Account Settings > Account Settings and then selecting the email tab and type, you will see this information.
The first thing you will need to do is open up Outlook, where it will automatically run the Auto Account Wizard, which will prompt you to add your name, then email address, and password before finishing. At this point, restarting Outlook will be all you need to do to complete the process.
By doing this, your email will automatically be a “onmicrosoft.com” based email address if you do not have your own business domain. If you do, however, you might encounter the following problem.
The Auto Account Wizard isn’t working!
If Outlook setup doesn’t immediately run you through the steps with a prompt, you will need to use manual setup for additional server types. Remember that if you are running on an exchange account you will not be able to do this. You must make sure that your Exchange Autodiscover is up and running to connect to an external Exchange Online mailbox, and that you have the following information:
- Your Name
- Email Address
- Account Type
- Incoming mail server
- Outgoing mail server
- User Name
You can do this or have your administrator do this by using the Domain Troubleshooting Wizard in Office 365 or Microsoft Remote Connectivity Analyzer.
And, voila! You have successfully learnt how to set up Outlook!